Starting a toy library may seem a bit daunting but when done correctly and with the right information and support can be (almost) as easy as child’s play. And isn’t that what its all about? Sharing toys can start casually between friends and grow to a full-time space with hundreds of toys for the community at-large to borrow. What your toy library looks like depends on your needs, resources, and community.
Whatever the size of your toy library, there are several proven ways to make it easier for your library team to start and run a toy library. Here are 12 quick tips for starting a toy library from a webinar hosted by The Center for a New American Dream.
1. Create a Mission and Goals
Before you begin, create a vision and mission for your toy library with your toy library team. Who do you want to serve? What ages are you focusing on? What’s the big picture for your toy library? Once you've created your vision and mission, stay aligned with it. Use your vision and mission to help you make decisions about the library.
2. Find the Right Legal Structure
Is your toy library going to be small and casual or event based? Or is it going to be permanent and community-wide? What not for profit status do you want? Will you seek funding? These are important things to consider when deciding on the legal structure of your toy library, that is if you need one at all.
3. Find a Space
For a permanent toy library, you'll need a space to store toys. Some toy libraries are part of existing libraries, children's hubs or community spaces. These libraries can be either dedicated spaces or shared spaces where mobile shelving brings the toys out when the library is open. In rural areas, a mobile toy library may meet you communities needs best.
4. Create Policies, Set Expectations
Before launching, or perhaps with input from the community, create your toy library policies and expectations. Some questions to ask: How many toys can people check out at one time? Will there be late fees for toys that aren’t returned on time? Will you have sliding scale membership payments? How often will membership dues be collected? How will you collect them? Make your policies clear and fair—something that everyone can stand behind.
5. Create an Inventory System
You’ll need an inventory system to track what is being borrowed and who is borrowing it. Find a system that works for you. If you're organizing a permanent toy library, then all the toys should be labeled so you can identify toys and track borrows. The inventory system can be as low-tech as recording borrows in a bound ledger or spreadsheet or you can use lending library software like Mibase or SETLS. List the original price so you know the cost to replace the item if lost or damaged. Also consider including what age the toy is for and listing any related parts.
6. Build Your Toy Inventory
You can build up an initial inventory by asking for donations, buying them at retail outlets or at wholesale rates through TLA's Toy Community toy buying service. Make sure toys are in good condition with no missing or broken parts before accepting them for the library. Be sure to develop a clear picture of the types of toys you want to offer and which toys are the most popular.
When you get new toys, and in-between each borrow, toys should be cleaned. Many toy libraries don’t allow stuffed animals or other soft items that can’t be easily disinfected.
If your library is small and informal, you may be able to run it on volunteer labor alone. A larger effort may require funding. Funding for your toy library can come from membership dues, donations, grants, and sponsorships or a combination thereof. If you plan to rely on membership dues to fund your library -- a common option for lending libraries -- make sure you have an efficient way to collect dues and keep track of membership and payment.
8. Promote Your Library
You’ll need to promote your library to grow membership and use. A few good ways to do this are:
- Create dedicated social media accounts for the library
- Start an email list of current and prospective members
- Request coverage from the local papers
- Promote on the local online forums for parents
- Post flyers and posters in local libraries, community centers, etc.
9. Grow Your Community
If you want to serve the community at large, then it's a good idea to build support before opening the library. Invite potential library members to create the vision, mission, service, and space together.
If this is a solo effort or you already have team in place, reach out to the community and encourage interaction between toy library members. You can do this through an email list, social media, and live events for the launch and during ongoing operation of the toy library.
10. Create Partnerships
Partnerships can be invaluable in helping you spread the word about your library, get funding, find a space to host the library, leverage existing networks, and more. Find partners that make sense such as local councils, early childhood programs, local publications for children, websites with an emphasis on local families, local toy and children’s clothing stores, etc.
11. Make Your Toy Library Accessible and Diverse
If your goal is to make your toy library accessible to your larger community, make sure that your materials and resources speak to the different racial and cultural groups in your area. In addition to serving children, toy libraries can also serve as adaptive tools for the special needs and senior communities.
12. Embrace Volunteers
Running a toy library can be a big job. You'll need help. Create a core team. Be aware of volunteer burnout. Make sure people feel appreciated and that they’re part of something worthwhile. Don’t ever turn away someone who wants to volunteer because you don’t have a task for them. Find something for them to do because having an eager volunteer is rare and beautiful.
Then... just start!
Creating a toy library is doable. Plus, there’s a growing toy library community to offer you support. You’ll learn a lot along the way and the kids will love you!
If you're thinking of starting a toy library, or even if you're well on the way and could use some extra support we'd love to hear from you. Email us at firstname.lastname@example.org
* Banner photo on this page courtesy Samantha Gravell